Google Calendar Set-Up Checklist

  • Login to your new account and change your password. Simply use your network login password to keep your life simple.
  • Calendar Settings: General - language, time format, days shown, zip code, etc.
  • Calendar Settings: sharing privileges for specific folks and rights for free busy to my domain.
  • Calendar Settings: notifications (reminders).
  • Calendar Settings: mobile setup.
  • Create New Calendar: additional calendars (academic dates, staff/team deadlines, personal leave tracking, kid's games, family events, etc.) These are things you would like to calendar, but don't necessarily want to view all the time; you can turn them on and off for viewing.
  • Create Events: enter known events to get familiar with different ways - quick add, create event, click and drag. (Feel free to do test invitations and invite your Google implementation team members for practice.)
  • Add calendars: search public calendars for holidays, team schedules, moon phases, etc.

Things to Note:

  • To invite someone or something to an event, you need to know the e-mail address. Anyone with an e-mail address may be invited to your event regardless of on-campus or off-campus, ASC associated or not. Secondary calendars set up for things will have special e-mail addresses. Once used, your calendar will remember it.
  • The default option for any new event is busy and sometimes they will want to change that to free unless it is something that will keep them from being available to others. For instance, ice cream Wednesday - we would like to spend that whole hour eating ice cream and relaxing in the sun, but we should be available for scheduling purposes also. Therefore, it is an event on the calendar, but we are available or free as needed also. This would also be the case for tasks that you want to calendar with a due date, but will remain (free) flexible for scheduling.