Student Employment - Forms & Policies
Required Student Forms (to be completed with supervisor's assistance)
- Student Employment Authorization Request
- W-4, I-9, and I-9 Affirmation Forms
- Drug-Free Statement
- Title IX for Work-Study Students
- Copy of government-issued photo ID
- Copy of Social Security card
Be certain to use your permanent rather than your campus address on all employment documentation.
After completion of the above required forms, please submit to the One Stop Student Services Center in the Student Union Building. Students can only begin working after the Office of Financial Aid has reviewed all requirements and authorized the student to work (notice will be sent to the supervisor).
- Students cannot work more than 20 hours per week during school sessions and can work no more than 40 hours per week during school vacations.
- Students cannot work more than 8 hours per day.
- Students cannot work more than 5 consecutive hours without taking a half hour break.
It's a real job! Although rare, students can resign or be fired. If for some reason you decide to resign or transfer to a new position during the academic year, you must complete and submit the Employee Separation form and give your supervisor at least two weeks' notice. If you miss more than three consecutive scheduled workdays without permission, walk off the job, or fail to return to work more than six days after a scheduled absence, you will no longer have a job. This is considered voluntary termination on your part.
At times, situations arise which require severe and immediate action. Grounds for immediate termination include, but are not limited to:
- Falsifying timesheets
- Threatening, attempting or causing bodily harm to another person
- Theft of money, equipment, personal or university property
- Possession, use, distribution, sale, or offering for sale narcotics or other drugs
- Arriving to or being at work under the influence of drugs or alcohol
- Disclosure of confidential information (FERPA regulations)
- Inappropriate computer usage, including accessing pornography
- Possession of weapons
- Sabotage or other deliberate damage to university property, including computer systems.
A supervisor may also use termination as a last resort due to disciplinary problems. He/she must first give you verbal and written warnings and may place you on suspension for up to ten days.
A "grievance" is a complaint brought by a student employee who feels that he/she has been unfairly treated as it relates to his/her employment. You should make an appointment to visit the director of Title IX and EOE (phone: 719-587-8213) to discuss the facts of your grievance. He/she will help you resolve the conflict.
Sexual harassment is any sexual or gender-biased behavior that adversely affects a person's working or learning environment. It can occur without conscious intent, and it is not limited to explicit demands for sex. Sexual harassment is an abuse of power. If you feel you have been harassed, contact the director of Title IX and EOE immediately at 719-587-8213.
The Family Educational Rights and Privacy Act (FERPA) is a federal law, enacted in 1974, that guarantees the confidentiality of student records. If your job deals with student information, you are required to complete Adam State's FERPA tutorial and pass Adams State's FERPA quiz.
Safety and Emergencies
As part of your job, you may be required to use some equipment. Make certain that you receive training and feel comfortable before using any machinery.
In the event of a fire, medical emergency or other serious event, call 911.