Frequently Asked Questions...

What is considered an excused absence?

• The following are absences that will be excused by the Office of Student Affairs (with required documentation):
  • Illness - medical documentation required (note from doctor, emergency room verification, etc.)
  • Funeral - funeral program, obituary notice
  • Jury Duty - must bring in documentation of jury service or jury summons form.
  • Mandatory Court Appearance - must bring in a copy of court papers clearly stating date of appearance.
  • School Sponsored Activity - must have a letter from advisor stating group name, purpose, day and time for the absence.
  • Military Service
  • Post-Secondary School Interviews - (ie: graduate school, law schools) with appropriate documentation
• The following are absences that will possibly be excused by the Office of Student Affairs (with documentation):
  • Auto Problems - documentation required
  • Child Care Needs
  • Mandatory Employment Obligations - letter from employer stating reasons and why it is mandatory
  • Weather
• The following are absences that will not be excused by the Office of Student Affairs.
  • Job Interviews (does not include job fairs through ASC)
  • Non-ASC Competitions (ie: State Fair, Stock Shows, etc.)
  • Illness (ie: common cold, flu) without doctor's excuse
  • Incarceration
  • Weddings
  • Church Related Trips

  It is up to the professor's discretion to let you make up any work missed by an absence, even those excused by the Office of Student Affairs. Please talk to your individual professors concerning any missed classes.

  Please visit the Office of Student Affairs (RH 234 or 587-7221) to discuss any absences. Exceptions may be made based on individual situations.

Why am I on Academic Probation/Suspension?

• Students are placed on academic probation if their Adams State College cumulative GPA falls below a 2.0 after attempting 12 credit hours. Students remain on probation until they attain a 2.0 cumulative GPA.
• Students are placed on academic suspension if their Adams State College cumulative GPA falls below a 2.0 after attempting 30 or more credit hours.

Can I attend classes the following semester if I am placed on Academic Probation?

• If you are on Academic Probation, you may register and attend classes the following semester.

Can I attend classes the following semester if I am placed on Academic Suspension?

• No, you can not attend classes if you are on Academic Suspension.

How can I appeal my Academic Suspension?

• Students can appeal the suspension standing decision for the following reasons:
  • Student's term GPA is above a 2.3 but cumulative GPA falls below a 2.0
  • Significant personal hardship
• To appeal an Academic Suspension, the student must write a letter to the Office of Student Affairs explaining the circumstances that has caused their cumulative gpa to be below 2.0 and what is going to be changed in the future to ensure academic progress.
• Following the one-semester suspension, students may resume their studies on probationary status, with their academic progress monitored each semester until they achieve a cumulative GPA of 2.0 or above. Students readmitted following a semester of suspension may be suspended for an extended period of time if they continue to earn a term grade point average below a 2.0.

How do I process a Complete Withdraw from ASC?

• If a student wants to withdraw from Adams State College, he/she will need to adhere to the following:
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• On-Campus Students
  • If the student is on-campus, he/she will need to come to the Office of Student Affairs and sign a Complete Withdrawal Form stating the student would like to withdraw from all of their on-campus courses.
  • The Business Office will let the student know if they are eligible for a tuition refund.
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• Off-Campus Students
  • If the student is in an off-campus program, he/she will need to send a letter with the following information provided: reason for withdrawing, date, Student ID Number and signature. Letters, emails and faxes are acceptable forms of notification.
  • The Student Affairs Office will process the paperwork to withdraw the student from their on-campus classes.
  • The Business Office will process a tuition refund if eligible.
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• If the student is a graduate student, he/she will need to contact the Graduate School at 719-587-8152.

When is the last day to process a Complete Withdrawal?

• The last day to process a Complete Withdrawal is listed on the Academic Calendar each semester.

• See Academic Calendar

What do I do if I have a disability?

• If a student has a disability, accommodations can be made for the student. The student should contact the Office of Equal Opportunity at 719-587-8213.

Do I have to turn in my immunization records and what shots are needed?

• Every student under the age of 24 is required to provide immunization verification.
• The immunizations that Adams State College are required to verify is the Measles, Mumps and Rubella (MMR) shots. Every student must show verification of receiving at least two MMR shots.
• The Meningococcal vaccination is not required but is recommended especially for those living in the residence halls.