Personal Vehicle Use
State of Colorado mileage reimbursement rates are set by CRS 24-9-104. A higher reimbursement rate applies if road conditions require 4WD vehicle use. Justification for use of 4WD must be provided and the higher reimbursement rate will only be paid for the distance where 4WD was necessary.
The IRS mileage reimbursement rate is increasing as ot January 1, 2024. As a result, the State of Colorado rates below are effective January 1, 2024.
Current mileage reimbursement rates in cents per mile:
|
Effective |
IRS Rate |
State of Colorado |
||||
|
2WD |
4WD |
|||||
|
1/1/2024 |
|
67.0 |
|
60 |
|
64 |
|
1/1/2023 |
65.5 |
59 |
62 |
To help travelers calculate miles driven, see the Mileage Chart from Alamosa link. You may also use MapQuest for calculating mileage.
State Vehicles
A State-owned vehicle should be considered for all official travel within the State of Colorado.
Effective January 1, 2018 the mileage rates are $.45 for a state car, $.55 for a state van, and $1.75 for buses.
State-owned vehicles are to be used for official State business only, not for personal, political, or religious purposes, or for personal benefits of anyone.
State-owned vehicles are not to be used to commute between the office and home. Upon direction of the approving authority an employee may be authorized to take a State-owned vehicle home so that they may start a trip early the next day.
To reserve a State Vehicle:
- Call Facility Services at 719-587-7951 to make the reservation. Have the following information ready: dates and times of departure and return, driver’s name, type of vehicle desired, and total number of passengers.
- Complete the Spend Authorization at least two weeks prior to travel. Note: the vehicle request is not guaranteed until an approved Travel Request has been received by Facility Services from the Travel/Accounting Office. Effective January 1, 2018 the mileage rates are $.45 for a state car, $.55 for a state van, and $1.75 for buses.
- COMPLETE the transportation ticket, located in a book in the vehicle.
The State gasoline card provided with the vehicle should be used for gas purchases, oil, and vehicle expenses whenever possible. When emergency automobile service is needed on a State vehicle, service may be obtained and the cost billed to the State – information on how to obtain service is included with the car. When an employee of the State pays for emergency automobile service, the claim for reimbursement must be included with receipts and an explanation attached.
Rental Vehicles
The State of Colorado has mandatory price agreements with Hertz, Enterprise/National, Budget, and Avis.
- Hertz Car Rental – Discount Code – 65579 or 1888181
- Enterprise/National Car Rental – Discount Code – XZ12450 (and “STA”, if needed)
- Budget Car Rental – Discount Code – T143800
- Avis Car Rental – AWD# – A514100
These price agreements must be used unless the State Price Agreement does not meet the needs of the traveler.
Original itemized receipts are always required for reimbursement of car rental costs and for rental car gas purchases.
