The Family Educational Rights and Privacy Act (FERPA) declares that an institution may release certain information from a student’s educational record without written consent and defines Directory Information as the following: “Information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.” (1988 Final Regulations)
Designating certain information as directory information allows us to include information about students in certain publications, such as student directories, graduation programs, playbills for theatre productions, or sport programs. It also allows us to do pre-employment education verifications with potential employers.
The following is considered Directory Information at Adams State and may be released to a third party without written consent. Please note, although Directory info may be released, Adams State is under no obligation to release any information.
Directory Information at Adams State
- Name
- Email Address
- Phone number(s)
- Address (It is recommended that parent addresses not be released without written consent of the student)
- Classification (e.g., freshman, junior)
- Major field of study
- Dates of attendance
- Degrees pursued
- Enrollment status (full-time, half-time, etc.), actual number of credit hours is not Directory Information
- Degrees received
- Weight and height of members of athletic teams
- Honors and awards received
- Date of birth
- Last school attended
- Past and present participation in officially recognized sports
- Academic standing (eligible to register)
Can a Student Restrict the Release of Directory Information?
Yes. If a student wishes for this information to be withheld, they may fill out a Restriction of Release of Directory Information Form which will put a restriction on the release of ANY and ALL information, including directory information. Please note that there are potentially negative consequences to filling out a confidentiality form. Future employers and schools will not be able to obtain ANY information, including dates of attendance, degrees received, verification of enrollment, etc. If we receive an inquiry we will respond with “I have no information on this person.” This restriction will remain in effect until rescinded in writing by the student.
Completed forms can be mailed to:
Adams State University
Office of the Registrar
208 Edgemont Blvd, Suite 2110
Alamosa, CO 81101
Directory Information Should Never Include
- Race
- Gender
- Social Security Number
- Grades
- Country of Citizenship
